The Best Costa Rica Incentive & Group Travel Programs

   
Incentives & Groups
 

Incentives & Groups
 

Tour Operator & DMC

Summit DMC & Incentives Costa Rica
 is our company’s latest brand. Opened in 1976, we are leaders in the hospitality services industry. As a full-service tour operator we are affiliated to Gray Line Worldwide, the most recognized international network of sightseeing and Destination Management Company’s around the globe. At Summit, we bring together our expertise and local knowledge to create unforgettable experiences and events that surpass the limits of anyone’s imagination….

Our services include:
- Destination Management
- Incentive Programs
- Event Management
- Conventions & Conferences
- Corporate Meetings
- Costa Rica Luxury Travel Services

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INCENTIVE TRAVEL

Costa Rica is known for its impressive scenic beauty, its consolidated system of protected areas, its social and political stability, its high educational level, and its efficient and quality services. All these characteristics are found in an area of just 51,000 square kilometers (slightly smaller than West Virginia).  The country is surrounded by both the Atlantic and the Pacific Oceans, which are only five hours away from each other by land or 45 minutes by air.

The country's strategic position, located in the heart of the Western hemisphere, the positive attitude of its people toward foreign investment, its infrastructure, the easy access to international markets, and the quality and cost of labor, make of Costa Rica an ideal destination for the incentive and group travel of many transnational companies worldwide.

Costa Rica offers a wide range of lodging services, which go from ultra luxury chain hotels to small ecological hostels and bed and breakfasts.

The country has three main airports, and two of those are international: Juan Santamaría Airport, in Alajuela, close to the capital city of San José, and Daniel Oduber Quirós Airport, in Liberia, in the province of Guanacaste (North Pacific). In Pavas, San José, the Tobías Bolaños Airport offers local flights to the numerous runways operated by different tourist locations.

Costa Rica is a diverse destination, which helps fulfill a large array of preferences and needs for incentive travelers and planners. In Costa Rica, it is possible to enjoy itineraries that include sun and beach, culture, adventure and sports, ecotourism, amongst many others.

When choosing Gray Line Costa Rica, be rest assured that you have selected a destination management company with experience in the organization, planning, marketing, and successful operation of your event, whether it is a small incentive program or a top executives’ congress.

Our specialized team is ready to custom-design your Costa Rica program, based on the motivation, recognition, reward, and appreciation needs of all our incentive travel participants.  Through time, we have been able to serve and satisfy the needs of incentive groups with the most diverse expectations and from very different cultures and nationalities ­Spain, Finland, Italy, Canada, the United States, Mexico, and Puerto Rico.

In order to help you better plan your incentive trip to Costa Rica, let us share with you the different services we offer to make your event a total success:

Airport Welcome Service  

AIRPORT WELCOME SERVICE

We greet our clients as soon as they pass immigration.  A representative of the National Tourism Board receives the person or group with a sign that shows their personal or group name. Once identified, they are given a sticker with their names and are escorted to the baggage claim area; afterwards, they are taken through the customs area and left in hands of our staff.

For group operations, we hire baggage porters, so that clients do not have to worry about carrying their luggage.

Before leaving the airport, clients are handed a water bottle with your company’s logo and cold towels with aromatherapy to freshen up. During the trip to the hotel, they are escorted by our guides, who welcome them to the country and provide them with key information (weather conditions, exchange rate, restaurant opening hours, security, and others).



Ground Transportation & Guides  

GROUND TRANSPORTATION & GUIDES

To make sure our clients discover Costa Rica’s natural wonders in the best possible way, Gray Line Costa Rica has a large, modern, and fully-equipped bus fleet (reclining seats, bathroom, air conditioning, video projector, first aid kit) driven by experienced drivers accompanied by professional tour guides.

Since we serve groups that go from small families up to large convention groups, we have different vehicle sizes that adjust to their needs. We offer units with capacity for 8, 12, 18, 21, 27, 40, and 50 passengers.

All our units have nationwide radio coverage, and all our drivers and guides have cell phones to ensure efficient communications in case of an emergency.

Finally, to ensure the safety of our clients all our buses have up-to-date operating permits and a complete insurance policy.



Domestic Air Transportation  

DOMESTIC AIR TRANSPORTATION

In order to insure that our clients enjoy as much as possible during their incentive trip, we might sometimes suggest the use of charter flights between the various tourist destinations.  This way your group might see the sun rise at Tortuguero National Park, in the Caribbean, and two hours later enjoy the warm waters of the Pacific Ocean.




Lodging  

LODGING

Depending on the size of your incentive group, we will help you find a hotel that is suitable for you.  In Costa Rica, the lodging offer is immense, there is 3 to 5 star chain hotels and plenty of boutique properties, with unique designs and locations. As local experts, we will sort through this selection and find the best hotel to fit your needs, taste, budget, and travel itinerary.

The largest hotel properties are located in the capital city and in the Central and North Pacific. Most of these are affiliated to international hotel chains such as Occidental, Sol Meliá, Barceló, Marriott, Four Seasons, Doubletree, Best Western, and Hilton.  However, there is also a good selection of independent hotels to choose from.
 
We constantly monitor the country’s hotels; therefore, you can rest assure that our lodging recommendations will make your incentive travel program a complete success.



Theme Parties  

THEME PARTIES

Costa Rica's natural & cultural richness provides abundant inspiration for the development of theme parties. Volcanoes, coral reefs, and tropical forest themes can be applied in endless ways to create an unforgettable event. On the other hand, popular beliefs and history can also be modeled into great party themes: the Escazú witches, the mystery treasure buried by pirates in Coco Island, the Chorotega Indians, or the popular town bullfights and carnivals.

We offer theme parties in and outside of hotels, at restaurants, in the middle of forests or gardens, at farms, on the sea sand, or anywhere else you can think of.  At Gray Line Costa Rica we will turn your party ideas into a reality, within your budget.




Theme Parties  

GIFTS

Just choose what you want to give conference attendees, traditional handicrafts and/or utility items, and we will get the gifts ready for you!

Give a classic umbrella or poncho with your company's logo for your trips to the rainforest, natural fiber bags, or adventure gear including a t-shirt, insect repellent, and sunblock.

Pick from a large selection of handicrafts made with precious woods, coffee root, banana paper, gold, clay, enamel...  or, give out Pre-Columbian art replicas, indigenous ceramics, traditional paints in banana paper, jewelry, masks, knitted wall art, or the most popular Costa Rica souvenir: the hand-painted oxcart.

Local products make great presents, too: fresh Costa Rican coffee, sugar cane and coffee liquors and spirits, handmade chocolates, amongst many others.




Theme Parties  

HOTEL GUEST SERVICES

During your program, you may also hire our professional customer service staff to assist participants while they are at the hotel or during the development of other events.

Our staff will be perfectly aware of your itinerary and will be fully trained to answer any questions or make recommendations to assure guests have a pleasant stay or a great event.

Likewise, our customer service staff will be available for special requests, optional tours, flight confirmations, departure taxes, medical contacts, amongst others. To sum up, you would be hiring a friendly and professional private concierge for your group.




Theme Parties  

DINING

At your events, you may enjoy unmatchable food combinations: crisp heart of palm salad, "pejibaye" palm cream, or cassava pie with more traditional Costa Rican food such as beans, rice, and ripe plantains.

For a formal dinner or buffet, we can prepare a tropical theme that entices all your senses with colors, textures, exotic aromas, and lush decorations made with local fruits and vegetables. Or have an informal Costa Rican barbecue around the pool, while enjoying good conversation.

We can plan outdoor private dinners or set up reservations at the various restaurants in the city or close to the mountains, rivers, or in the sophisticated suburbs.

Your gastronomic options are immense: Italian, Spanish, German, Swiss, French, Thai, Mexican, Peruvian, Indian, Brazilian, Argentinean, Chinese, Greek, Japanese, Caribbean…

And, what about drinks?  At Gray Line we will recommend the best bars and clubs so that you can enjoy that perfect tropical beverage!




Theme Parties  

FOLKLORIC AND POPULAR EVENTS

Spice up your shows by adding folkloric dance groups, traditional "muñecones" or fantasy figures on stilts, or a typical music band called "cimarrona."  Costa Rica has graduated hundreds of actors and musicians; therefore, the organization of plays or musicals can be easily arranged. 

Jazz groups and popular Latin music bands that play pop, salsa, and merengue are also available. We can even get the National Symphonic Orchestra to play at your event!




Theme Parties  

PROGRAMS FOR TRAVEL COMPANIONS

Since incentive travel participants are often accompanied by family members or friends, our customer service staff is always happy to arrange half or one-day tours for them while work meetings are taking place.  This way companions can take full advantage of their trip to Costa Rica.




Theme Parties  

MEETING PLACES OUTSIDE THE OFFICIAL SITE

Restaurants, theaters, and cultural or historical places can turn your event into a very special experience for your guests.  Imagine a gala event at the historical Children's Museum & National Gallery, a Costa Rican rodeo and dinner with traditional dances, an exuberant dinner aboard a cruise that is heading toward a secluded island, or a beautiful sunset dinner at the beach.  You name it, we will have it ready for you to enjoy!


AS TRULY, THE LOCAL EXPERTS, YOU CAN TRUST GRAY LINE FOR YOUR NEXT INCENTIVE TRIP TO COSTA RICA!

 

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